Preventive Maintenance

The inspection is the checking of a functional unit. This can be a device, a machine, a part of a plant or an entire plant. The actual situation is recorded and documented, e.g. with regard to setting values ​​and condition as well as function testing.

With preventive maintenance using software, maintenance managers or teams can quickly see when a product was purchased. In addition, how often breakdowns occur, when maintenance work was carried out and much more. The person responsible for maintenance can quickly see where an asset is located, who should be working on it and what is needed.

Automating manual tasks such as ordering spare parts, maintaining inventory, shift planning and other administrative tasks saves time. In addition it reduces errors and increases productivity. All of this helps the team to focus on maintenance work.

One speaks of repair or a repair measure when a defective part is discovered and replaced during maintenance work. This restores trouble-free, functional operation – a reset to the TARGET state, so to speak.

In preventive maintenance using software, maintenance managers or teams can quickly see when a product was purchased, how often failures occur, when maintenance work was carried out and much more. The person responsible for maintenance can quickly see where an asset is located, who should be working on it and what is needed.

Automating manual tasks such as ordering spare parts, maintaining inventory, shift planning and other administrative tasks saves time, reduces errors and increases productivity. All of this helps the team focus on maintenance work.

Closing the maintenance backlog in maintenance is challenging and can lead to unwanted downtimes. If the backlog becomes too large, there is a risk of triggering further operationally damaging effects. With preventive maintenance, you can balance resources and maintenance costs and avoid escalating backlogs.

With mobile maintenance, it is now very easy to record ad hoc repairs that previously went unnoticed because no documentation was made on the way. Mobile maintenance also enables the recording, documentation, assignment and prioritization of maintenance tasks “on the fly”, i.e. in passing, so to speak. Other areas of application for mobile maintenance are the procurement of spare parts information and availability, the processing and confirmation of work orders, the recording of goods receipts, material transfers or material withdrawals as well as inventory tasks in the area of ​​maintenance.

Data on maintenance work is made available with the software solution, so that an innovative strategy for plant maintenance can be developed. With certain functions, maintenance work can be ordered, divided, combined or postponed. Furthermore, tools for planning scenarios and graphic planning boards can be used so that future work orders can be planned and visualized more easily.

The software for preventive maintenance supports resource planning by assigning tasks to individual maintenance employees – based on availability, skills and workload. Once the tasks have been planned and distributed, they are simply assigned to the people who will carry them out.

Well thought out maintenance schedules save time, resources and money. With preventive maintenance, you keep track of all areas of maintenance, such as maintenance schedules, current work orders, fault reports, resource requirements or spare parts inventories.

All maintenance work and work orders are stored in the central database. The maintenance team can therefore search for planned, pending or completed maintenance at any time, filterable by clerk, department, plant structure elements or other important criteria. Details on the status, the materials used, the effective working time, the documentation, follow-up measures, the planned budget and the actual maintenance costs can be viewed for each order.

Thanks to the appropriate software for preventive maintenance, technicians have the advantage that they can easily process maintenance orders, complete them or search for relevant information and view checklists for upcoming maintenance work.

The avoidance of unplanned downtime provided by the preventive maintenance of the Computerized Maintenance Management System (CMMS) contributes the most to reducing costs. Costly downtimes can also be avoided by planning and organizing inventory management with foresight. Scrap and rework typically result in high costs in the form of energy, disposal and overtime pay. With effective preventive maintenance software, this is a thing of the past.

In addition to maintaining a robust general condition of buildings and facilities, maintenance also plays an important role in ensuring a safe working environment. Poor or lack of maintenance can lead to dangerous situations, accidents or health problems. Maintenance activities are associated with a higher risk and must therefore be carried out under safe working conditions for the maintenance staff.

The right preventive maintenance software will help you comply with health and safety regulations, ensuring an appropriate work environment and safe execution of maintenance. Furthermore, the software can be used to provide documentation, checklists, process descriptions and defined workflows for compliance with regulations. The aim is to reduce risks and create a safe working environment. CMMS offers evaluations for the analysis of recurring incidents or errors as well as the traceability of incidents and corrective measures.

With the preventive maintenance software, maintenance is only carried out when it is actually necessary. In this way you avoid an unnecessary exchange of perfectly functioning products and components. This in turn reduces the number of service calls, makes an important contribution to resource conservation, the reduction of CO2 emissions and promotes sustainability.